Academic Matters


Study Load: The normal academic load at the college is 15 credit hours per week. The lecture hour is the standard 50 minute period plus a 10 minute break.

The maximum academic load at Summit is 18 credit hours. Exceptions to this limit must be approved by the Dean of Education.

Late Enrolment: Students enrolling after Registration Week may only take up to 12 credit hours.

Enrolment to Audit Only: Students who do not wish credit in a course may enrol to audit only by permission of the instructor. To qualify for an audit, the student must meet any prerequisites for that class. The student will not write examinations, and must participate according to the instructor's direction.

Part-Time & Special Students: Students who enrol for fewer than 12 credit hours are considered to be Part-Time. Students who are not working toward graduation under any particular program, but simply taking courses according to their own interest are considered to be Special. Both Part-Time and Special Students are accepted by the college in principle, but applicants are dealt with on their own merits on an individual basis.

Part-Time Students who attend class on campus and who wish college credit for the course(s) they are attending must officially apply and be accepted.

Credit by Examination: Occasionally a student will have had experience equivalent to a particular course in the college curriculum. Such typical educational experiences would be: non-accredited studies, teaching, a writing project, or extensive reading. A student with this type of experience is allowed to petition for Credit By Examination through the Dean of Education. The student must demonstrate, by examination from the instructor of the course, that involvement in the field of study was as thorough and adequate as the college course. Full tuition is charged for the credits.

Directed Studies (Directed Research): Senior students who need to take a course that is not offered in the current semester, or students who have a schedule conflict of two courses required in that semester may petition the Dean of Education to take a course by Directed Studies. Only those courses which naturally lend themselves to this type of study are considered [Bible/Theology]. A surcharge is assessed for the facilitation of a DS course unless it is due to a scheduling conflict (see the College Costs Summary). A maximum of nine credit hours may be obtained by Directed Studies. Students who register for a DS will be charged a continuation fee if course requirements are not fulfilled within the semester of registration.

Internships: Most Summit programs require a supervised internship in a related ministry to their Major. Program Directors provide a syllabus and assistance during the process of the practicum. A pastor, counsellor, or global worker serves as a supervisory mentor for the period of the internship experience. Normal credit charges apply to internships. Internships are permissible after two years of course work. More information on Interships is available here.

Grading System: Grades are based on a variety of assessments including class work, assignments [reports; reading; projects], essays/term papers, tests, midterm and final examinations. The reporting of letter grades and equivalent grade points is as follows:

  • A+ | 90-100% | 4.3 grade points
  • A | 85-89% | 4.0 grade points
  • A- | 80-84% | 3.7 grade points
  • B+ | 77-79% | 3.3 grade points
  • B | 73-76% | 3.0 grade points
  • B- | 70-72% | 2.7 grade points
  • C+ | 67-69% | 2.3 grade points
  • C | 63-66% | 2.0 grade points
  • C- | 60-62% | 1.7 grade points
  • D+ | 57-59% | 1.3 grade points
  • D | 53-56% | 1.0 grade points
  • D- | 50-52% | 0.7 grade points
  • F | Below 50% | 0 grade points

A student's academic standing or G.P.A. (Grade Point Average) is calculated both on the basis of the grade attained and the number of credits earned in each course. Thus, a three credit hour course carries more weight than a one credit hour course.

Incomplete Grade: An incomplete grade is given only in genuine emergency situations [prolonged serious illness or death in the family]. It is granted only upon petition to the Dean of Education before the beginning of final exams and only with the Dean's and the instructor's approval. Make-up work must be submitted not later than two weeks after the close of the semester in which the incomplete is granted.

Attendance: Attendance is required in all courses in which the student is enrolled. A student not in class for any reason is counted absent. Each student is permitted a total of one week's absences per semester without penalty, but additional absences may penalize the final grade by approximately 2% (or its equivalent) per absence. A student must attend eighty percent (80%) of the scheduled classes of a course in order to obtain credit in that course. A penalty for lateness to class may also be exacted by the instructor

In the case of prolonged illness or a necessary prolonged absence from campus, the Campus Pastor or Dean of Students may issue a "leave of absence" memo to the student's teacher(s) so that the absence can be excused. A leave of absence is not granted for absences of less than one week.

Cancellation of Classes: Notification of cancellation of classes due to severe weather conditions or campus emergencies is posted on the college website (www.summitpacific.ca) and at the main office phone line, (604) 853-7491, by 7:00 am. Notice will also be sent to students' Summit email addresses and text messages sent to students' cell phones. In the event of individual class cancellations, notice will be sent to students' Summit email addresses. In the event of hazardous winter road conditions, commuters should determine whether it is safe for them to travel from their locations and advise their instructors accordingly. Essential services on the campus will be upheld regardless of weather conditions.

Orientation: Each September there are a number of Orientation Days for new students to become acquainted with various aspects of college life. Students are provided with information regarding academic expectations at Summit. A style manual for Summit papers and a tour of the library are given to facilitate research. A Bible exam is also written during the registration and orientation period.

Examination Policy: Most Summit courses require the writing of one or two examinations, usually during mid-term exam or final exam week. Examinations are to be written as scheduled by the college. A re-scheduling request will only be considered for very significant [health, family, work] issues. A final date for a re-schedule request is posted each semester.

College Calendar: Students should note the scheduled dates and events in the College Calendar before planning personal engagements or activities.

Add or Drop a Course Policy: Each semester the college posts the final day to make changes in courses. After the Add/Drop day has passed, a student is required to meet all obligations of the course. Failure to do so may result in a W or F which will affect the overall G.P.A.

Summit Style Manual: A Term Paper Guide is issued from the library for the basic style issues required in an essay or paper. Students should follow the guidelines for best results. (Available for download from the Library.)

Plagiarism and Academic Cheating Policy: Plagiarism involves the stealing of ideas and material from others that is then presented as one's own. This includes taking information from books, the internet, fellow students, or other sources, without properly acknowledging its origin. Penalties for cheating on exams or plagiarism may include a grade of zero on the assignment or exam, or even failure of the course.

Classroom Protocol: Summit instructors work very hard to prepare lectures and classroom presentations. Students are encouraged to attend class on time, fully rested and attentive. Interaction and discussion are encouraged for the benefit of the class.

Classroom Computer Usage: Students are welcome to use their computers in class for taking notes. Students who use their computers in class for other purposes may lose this privilege so that other students and the instructor will not be distracted during the lecture.

Academic Appeal Procedure: A student wishing to appeal a grade decision (e.g., exam, assignment, music jury, audition decision, etc.) may do so according to the following procedure:

  1. The appeal and the reasons for it must be submitted in writing to the Dean of Education within one month of the issue of the grade.
  2. The Dean will investigate the appeal with the respective instructor and in writing will either confirm the original grade decision or report a modified grade.
  3. Should the Dean of Education confirm the current grade decision and the student still wish to appeal the same, a written appeal may be submitted to an academic standards review committee. This committee will consist of the Dean of Education, the President of the college, the Dean of Students, and the Student Council President (or designated substitute). The committee will fully investigate the complaint and make its decision. In all cases the decision of the committee will be final and binding on both parties.

ote: If the appeal is against any member of the academic standards review committee, then that member will step aside and be replaced for the duration of the investigation.

Policy on the Submission of Late Assignments: When a student is not able to submit an assignment on a given due date for a class, an "Assignment Extension" form issued by the Registrar, must be completed. This process notifies the instructor of the request for an extension. Detailed requirements are listed on the form.

All major assignments in a course must be submitted no later than the last day of classes in a semester before final exams begin in order for a student to write the final exam in that course.

In order for a candidate to be included in the graduation ceremony, all major course work (i.e., assignments, directed studies, research projects, music proficiency, etc.) must be completed no later than the last day of the semester before exams begin.

Policy on Change of Program: Candidates for graduation are not allowed to change their program in their final semester.

G.P.A. Requirements:

A student is expected to maintain at least a minimum academic standing in order to continue attending the college. If the G.P.A. falls below 1.4 the student is placed on academic probation for the following semester. If the G.P.A. is not raised above 1.4 by the end of the probationary semester, the student is not permitted to continue in attendance. However, after one semester's absence the student can be considered for readmission, particularly if there is a promise of improved achievement. At the beginning of the third year, the student must have a minimum G.P.A. of 1.50, and graduate with a minimum of 1.75 in the diploma program. Graduation from the degree program is contingent on a minimum 2.0 G.P.A.

Each semester students are honoured by the "Dean's List" = 3.75 G.P.A. and above; "Honours List" = 3.50 to 3.74 G.P.A.